Privacy, GDPR and Electronic Marketing Policy
When we refer to “we”, “our” or “us” we are referring to Meercat Associates Limited (Company No. 06156522 ) and its subsidiaries or any of them as the context so requires.
Any links from our website to other websites are provided merely for your convenience and do not imply our endorsement of the content or the provider. If you follow a link to any of these websites, you do so at your own risk and we do not accept any responsibility or liability for the content of such websites.
Meercat Associates Limited is registered with the Information Commissioners Office.
Information we may collect from you
By registering for any of the products and services we offer, you are confirming to us that you understand and accept that your personal information may be used by us in the manner described below.
We may collect and process the following data about you:
information that you provide by filling in our forms or templates. This includes information provided at the time of subscribing to our products and services, posting material or requesting further products and services. Our consultants may also ask for information when discussing products or services.
If you contact us, we may keep a record of that correspondence (including email and phone number);
your name, address, telephone numbers, email address and other information which you supply to us;
we may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them;
details of transactions you carry out through our website and the fulfilment of those transactions; and
details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
Uses made of the information
We may use information held about you in the following ways:
to provide you with information, products or services that you request from us or which we feel may be of interest to you, where you have consented to be contacted for such purposes;
to carry out our obligations arising from any contract entered into between you and us or between you and any of our third party partners;
to audit the usage of our website;
for training purposes, quality assurance or to record details about the products and services you order from us;
to satisfy and meet our legal and regulatory requirements;
to notify you about changes to our products and services.
Unless prescribed by law, we will retain your personal information for no longer than is necessary for the purposes for which the personal information was collected or for which it is to be further processed by us.
Disclosure of your information
To carry out our services we may disclose your personal information to any of our third party partners.
We may disclose your personal information to third parties if we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
How long do we keep hold of your information?
We hold on to your information for as long as is needed to be able to provide the agreed services to you, or for as long as is necessary to provide information on the products or services available to you.
If reasonably necessary or required to meet legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.
Data Storage and Security Systems
Meercat Associates limited stores all personal data securely on either CRM cloud storage systems or its own internal storage systems. All our cloud storage is kept in EU based or EU GDPR compliant data centres which are managed with sophisticated high-level security systems. These storage services have their own data protection policies which we can provide you with on request. We choose storage providers with excellent security policies and systems to ensure minimal risk of data breaches and unauthorised access.
We may collect information about your computer, including where available your IP address, operating system and browser type for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
We use “cookies” in order to personalise your visit to our website and enhance your experience by gaining a better understanding of your particular interests and customising our pages for you. A cookie is a message given to a web browser by a web server and which is then stored by the browser in a text file. Each time the browser requests a page from the server this message is sent back which enables the user’s computer to be identified.
We may use the information provided by cookies to analyse trends, administer our website, or for research and marketing purposes to help us better serve you. No information which personally identifies you will be collected through the cookies. If you like, you can set your browser to notify you before you receive a cookie so you have the chance to accept it and you can also set your browser to turn off all cookies.
Please note that some aspects of our website may not be fully functional should you choose for cookies not to be used.
You have a right of access to personal information which we may hold about you (we may charge a small administrative fee for this). To have inaccurate information about you corrected or to request we stop using your personal information for marketing purposes. To erase all data we hold, we will do so providing we do not have a compelling reason to do so. All access requests should be put in writing and addressed to The Data Collector, Meercat Associates, Brook Cottage, 1 West Common, Lindfield, West Sussex RH16 2AE
Privacy and electronic marketing
This policy covers electronic mail marketing applying to any message that consists of text, voice, sound or images, eg email, voicemail, SMS and messaging apps.
We do not carry out any marketing by electronic mail to individuals. Our business model is purely business to business or business to organisation.
Email marketing to organisations
If we send marketing to organisations, we must include the name of our business in the email and provide a valid address where opt-out requests can be sent. If however we have an email address which is ‘personal data’, for example firstname.lastname@example.org, the individual employees of that organisation still have the right to prevent that email address being used for direct marketing, and will be provided with an opt out option.
We do not make unsolicited calls to organisations or businesses who have told us they do not want our calls. To comply with PECR we screen the list of numbers we intend to call against the TPS and CTPS register.